Privacy Notice for Job Applicants
Information pursuant to Articles 13, 14 and 21 of the EU General Data Protection Regulation (GDPR)Thank you for your interest in our company and for applying or having applied for a position with us.
We would like to provide you with the following information regarding the processing of your personal data in connection with your application.
The latest version of this privacy notice is available at any time on our website:
www.betzemeier.de/kontakt/datenschutzerklaerung1. Who is responsible for data processing and whom can I contact?
The data controller is:
betzemeier automotive software GmbH & Co. KGHünenbrink 2
32423 Minden-Dankersen
Germany
Phone: +49 571 38777-83
Email:
vertrieb@betzemeier.de2. What personal data do we process and for what purposes?
We process the personal data you provide to us in connection with your application in order to assess your suitability for the position you have applied for (or, where applicable, other vacancies within our companies) and to carry out the recruitment process.
3. What is the legal basis for processing your data?
The primary legal basis for processing your personal data during the recruitment process is Section 26 of the German Federal Data Protection Act (BDSG), in the version applicable since 25 May 2018.
According to this provision, the processing of personal data is permitted where necessary for making decisions regarding the establishment of an employment relationship.
If personal data is required for legal purposes after the recruitment process has been completed, processing may take place on the basis of Article 6 GDPR, particularly for the purposes of legitimate interests pursuant to Article 6(1)(f) GDPR.
In such cases, our legitimate interest is to establish, exercise or defend legal claims.
4. Who has access to my personal data?
Once your application has been received, your application data will be reviewed by our Human Resources department.
Suitable applications will then be forwarded internally to the department managers responsible for the respective vacancies. The subsequent steps in the recruitment process will then be coordinated.
Within our company, access to your personal data is generally restricted to individuals who require it for the proper execution of the recruitment process.
5. Will my data be transferred to a third country or an international organisation?
We do not intend to transfer your personal data to a third country or an international organisation.
Exceptions may only arise if you initiate such a transfer or if the transfer is necessary for the performance of a contract.
Legal basis: Article 6(1)(b) GDPR and Article 49(1)(b) GDPR.
6. How long will my personal data be stored?
If your application is unsuccessful, your personal data will be deleted after six months.
If you have consented to the continued storage of your personal data, we will include your information in our applicant pool. Data stored in this pool will be deleted after two years.
If your application is successful and you are offered a position, your data will be transferred from our applicant tracking system to our human resources information system.
7. What are my data protection rights?
You have the right to obtain information about the personal data we process concerning you in accordance with Article 15 GDPR (right of access).
If you submit a request for information by means other than in writing, please understand that we may require proof of identity to verify that you are the person you claim to be.
You also have the right to request the rectification of inaccurate personal data (Article 16 GDPR), the erasure of your personal data (Article 17 GDPR), or the restriction of processing (Article 18 GDPR), insofar as these rights are provided for by law.
Furthermore, you have the right to object to the processing of your personal data (Article 21 GDPR), subject to the applicable legal requirements.
The same applies to your right to data portability (Article 20 GDPR).
The rights of access and erasure may be subject to restrictions pursuant to Sections 34 and 35 of the German Federal Data Protection Act (BDSG).
In addition, you have the right to lodge a complaint with a competent data protection supervisory authority in accordance with Article 77 GDPR in conjunction with Section 19 BDSG.
The supervisory authority responsible for our company is:
State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia(Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen)
Kavalleriestr. 2-4
40213 Düsseldorf
Germany
Phone: +49 211 38424-0
Fax: +49 211 38424-10
Email:
poststelle@ldi.nrw.de8. Do we use automated decision-making or profiling?
We do not use automated decision-making or profiling as part of our recruitment process.
9. Our Data Protection Officer
We have appointed a Data Protection Officer for our companies.
You can contact our Data Protection Officer using the following details:
betzemeier automotive software GmbH & Co. KGData Protection Officer
Hünenbrink 2
32423 Minden-Dankersen
Germany
Phone: +49 571 38777-83
Email:
datenschutz@betzemeier.deLast updated: September 2019Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.